Constitution

BRISTOL VOLLEYBALL CLUB CONSTITUTION ISSUE: 008 Amended by AGM on 20 May 2022 Dated: 20 May 2022

1. NAME

1.1  The name of the club shall be: BRISTOL VOLLEYBALL CLUB (hereinafter known as the “Club").

1.2  The Club shall be affiliated to the: a) English Volleyball Association

b) South West Volleyball Association

1.3  The Club shall be bound by the rules of the associations listed in 1.2.

1.4  The Club shall be run as a not-for-profit organisation.

2. AIM

2.1  The aim of the Club is to promote and encourage the game of volleyball.

2.2  The Club shall follow the guidelines set out in the current national and local government Child Protection Policy.

3. MEMBERSHIP

3.1  The Club shall be open to all who are interested in promoting and playing volleyball in accordance with the Club's constitution and rules.

3.2  The members of the Club from time to time shall be those persons listed in the register of members (the "Membership Register") which shall be maintained by the Club Secretary.

3.3  Any person who wishes to be a member must fill in a Membership Application Form and deliver it to the Club. Membership shall become effective upon an applicant’s name being entered in the Membership Register.

3.4  An annual membership fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

3.5  The Club Committee shall have the authority to levy further subscription, training and match fees from the members as are reasonably necessary to fulfil the objects of the Club.

3.6  A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his/her resignation. A member whose annual membership fee or further subscription is more than two (2) months in arrears shall be deemed to have resigned.

3.7  The Committee has the right to suspend/expel from the Club any member who infringes the Club constitution or Club rules.

3.8 A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (the Club Property). 4. OFFICERS

4.1  The following Committee Officers shall be elected.

4.2  Chairman

Elected to see to the constitutional running of the Club and all of its meetings.

4.3  Vice-Chair

Elected to assist the Chairman with the constitutional running of the Club, deputising for the Chairman at meetings in their absence.

4.4  Treasurer Elected to deal with all matters relating to Club finance, and to submit a statement of

account to the Committee at regular intervals as requested.

4.5  Secretary

Elected to oversee the general day to day running of the Club including liaison with the Treasurer.

4.6 Welfare and Child Protection Officer

Elected to oversee welfare, safeguarding, and child protection duties of the Club to all its members. This role is primary responsibility for managing and reporting concerns about children and for putting into place procedures to safeguard children in the Club. This role must comply with Volleyball England on required training and certification. 5. THE COMMITTEE

5.1  The Committee shall consist of the Officers listed in 4.

5.2  The Committee shall meet as required.

5.3  The Committee quorum shall consist of three committee members excluding the Chairman.

6. POWERS OF THE COMMITTEE

6.1  The Committee shall deal with day to day running of the Club and Club policy.

6.2  The Committee shall have power to co-opt members to assist in the running of the Club.

6.3. The Committee shall have the power to set up Sub-Committees to deal with specific items.

6.4  Sub-Committees must be chaired by a Committee member.

6.5  Each Committee member has only ONE vote. The Chairman shall have a second and casting vote in the event of a tie.

6.6  The Committee shall not have power to alter the Club constitution.

6.7  The Committee shall not have power to vote on any matter unless there is a quorum of Committee members present, excluding the Chairman.

7. THE ANNUAL GENERAL MEETING

7.1  This shall be held once a year in MAY.

7.2  Any business for the AGM must be submitted in writing not later than 7 days before the meeting.

7.3  The Secretary is to notify all current Club members of the date of the AGM at least 14 days before the meeting.

7.4  The AGM shall receive reports from all executive and co-opted members of the Committee as required.

7.5  All Committee officers shall be elected at the AGM.

7.6  Each member has one vote. The Chairman shall have a second and casting vote in the event of a tie.

7.7  The AGM shall have the power to alter the constitution, provided that two thirds of those present vote in favour.

7.8  If there is less than 40% of the total Club membership present there can be NO VOTE to alter the constitution.

7.9  Any Club Member who has applied for membership after April 1st, has not paid his/her membership fees, or is in default of training fees, shall not vote at the AGM in that year.

8 ELECTION OF OFFICERS

8.1  Members may stand for election/re-election at the AGM.

8.2  Proposals must be given in writing to the Chairman with the names of Proposer and Seconder before the meeting. Proposals, duly seconded, may also be taken from the floor at the AGM.

8.3  Neither Proposer nor Seconder may vote for another candidate for the same office as their own candidate.

8.4  A Proposer and Seconder may only nominate one person for each office.

8.5  Election of Committee Officers takes place only at the AGM unless there are special circumstances, when the Committee may select a Club member to fill a vacant office until the next AGM.

9. FINANCE

9.1  The funds of the Club shall be lodged in an account with a recognised British bank or Building Society.

9.2  Cheques must be signed by any two of the authorised club signatories.

9.3  The Club members authorised as signatories shall be decided by the committee.

9.4  Online Banking may be used as a means of payment. The Treasurer must ensure that the facility used by the Club includes the most advanced security features available.

10. EXTRAORDINARY GENERAL MEETINGS (EGM)

10.1  Any Club member may call an EGM by adopting the following procedure.

10.2  A written proposal must be submitted to the Secretary.

10.3  The proposal must have a Seconder.

10.4  A petition carrying the signatures of at least 10% of the total membership must be submitted with the written proposal (10.2).

10.5  The Committee may call an EGM but it is not bound by 10.2 – 10.4.

10.6  The Secretary must comply with the notification stated in 7.3.

11. DISSOLUTION 11.1 After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:

a)  another volleyball club with similar aims

b)  the Club's governing body for use by them for related community sports

Signed: ___________________

Annelot Nieuwenhuis – 2021-22 Chairman

___________________

Karolina Jaworksa – 2021-22 Club Secretary